Time Tracking & Timesheets
Log, submit, and review time
Use Day, Week, or Month views and review time for a custom period.
Before you begin
Make sure the project or activity is available to you. For a project, that means being on its team or being its owner. Your organization may also require a task, an activity, or a description before an entry will save.
Log, submit, and review time
Open Timesheets and choose Day, Week, or Month. On mobile, use the view dropdown.
Use the plus button or Add Line to log time against a project (you need to be on that project’s team) or a non-project activity, never both on the same entry. Enter decimal hours (up to 24 per entry), set billable status, and save. A timer is available too.
Review your entries and submit the drafts you’re ready to have looked at. Once submitted or approved, an entry is frozen; you can’t edit it further yourself.
Reviewers use Team review to approve or reject; only a reviewer can correct someone else’s entry after that, and never once it’s attached to an invoice. The overview and reports total time for whatever period you pick.
Key concepts & fields
| Concept | What to know |
|---|---|
| Project or activity | Every entry belongs to exactly one of the two: a project (with an optional task) or a stand-alone activity like Training or Admin, never both at once. If you switch from one to the other, clear out whichever one you’re leaving behind. |
| Team membership | You can only log time against a project you’re actually part of, meaning on its team, or its owner. If you’re not, the save is refused outright; ask the project manager to add you first. |
| Duration | Decimal hours, from 0 up to 24 per entry; write 1.5 for an hour and a half rather than clock time. A 0-hour entry is a perfectly legitimate save; it holds your place so you (or someone else) can fill in the real duration later from the grid. |
| Billable | Whether the entry is chargeable. On a client-billable project, your organization may require every entry to be billable, in which case the toggle is locked on and you can’t turn it off. |
| Draft, submitted, approved, rejected | The four states an entry moves through. Draft and rejected are the only ones you can still edit or delete yourself; once an entry is submitted or approved, it’s frozen until someone reopens or reviews it. |
| Reopening | You can send your own draft or rejected entry back for edits any time. Once a reviewer approves it, though, you can’t reopen it yourself. Only a reviewer can correct it from there, and only before it’s attached to an invoice. |
| Reviewer correction | A reviewer can quietly fix the date, hours, description, or billable flag on someone else’s entry at any status, but never which project, task, or activity it’s logged against, and never once it’s been billed. If it needs re-pointing to a different project, the owner has to reopen it and do that themselves. |
| Copy day / copy week | Duplicates entries as fresh drafts for another day or week. Running it twice on the same period won’t create duplicates: Kora checks project, task, activity, and description, deliberately ignoring hours and status, to decide whether a line already exists. |
| Bulk actions | Submitting, approving, or reclassifying several entries at once succeeds partially rather than all-or-nothing; you’ll get a breakdown of how many went through and why the rest didn’t. |
Troubleshooting
Save is greyed out
Something in the chain is missing. Pick a project or activity, then whatever it needs (task, activity type, or a description), and make sure the hours parse to a number between 0 and 24.
“You can only log time on projects you are part of”
You’re not on that project’s team and you’re not its owner. Ask the project manager to add you, then try logging the time again.
An existing project entry can’t be edited any more
Either your organization has turned off project time tracking, or the entry’s already moved to submitted or approved. Either way, the entry stays visible; it just can’t be changed until it’s reopened or, in the settings case, was logged before the change.
I can’t reopen an approved entry
That’s deliberate: owners can’t reopen their own approved time. Ask a reviewer to correct it if it isn’t billed yet; if it’s already on an invoice, the fix has to go through the invoice or credit process instead.
I submitted 15 entries and only 12 went through
Bulk actions tell you exactly why the rest didn’t: some may be entries you own yourself (you can’t review your own time), some may not have been in the right status to act on, and some may already be attached to an invoice. Check the breakdown in the confirmation message rather than assuming something broke.
Billable status won’t change on an approved entry
Reclassifying billable/non-billable after approval is a separate action from a normal edit; only a reviewer can do it, and it skips anything already sitting on an invoice.
My entry says non-billable time is disabled
Your organization requires all logged time on client-billable projects to be billable. Either leave the toggle on, or log that work against an internal project or a non-project activity instead.
A rejected entry lost its rejection note after I resubmitted
That’s expected: resubmitting clears the old note since you’re treating it as resolved. Note down the reason yourself beforehand if you need to keep track of it.